• Emails will be sent regarding packets prior to meeting.
  • Packets will be placed in your OneDrive folder.
• Please remember to look at the AY22-23 through AY24-25 teaching loads.
  • AY22-23 has the projected versus 10th day data comparison which will be reviewed in the annual meetings.
• Reminder to please run the PeopleSoft comparison report in BMS for previous years/semesters and clean up any differences.
  • This will help aid with teaching load clean up too.

• Please make sure your primary instructors, secondary instructors, and TAs have been updated in CourseLeaf for transfer over into PeopleSoft by January 23.
  • This will provide time to the Registrar’s Office to make updates in time for the 10th day capture.

• The deadline for CLSS data to be in for Fall 2024 schedules is February 5.
  • Please ensure that your schedules are completed so that there is time to complete, validate, and approve before sending to the registrar on February 12.

• Non-renewal notices to non-tenure track members will be due as applicable.
  • Please refer to the NTT page in your department’s AY24-25 Staffing Plan and Budget Meeting Packet.

Per university policy, printing and binding services, including poster printing, are prohibited on both the Pro-Card and Travel Card regardless of if these are conference related. These should be processed ahead of time via UConn Document Production or a requisition in HuskyBuy.

• Join us for an interactive simulation on how to disrupt microaggressions and bias in the workplace. Learn to take action through different perspectives rooted in non-violent communication and compassion.
• The event will take place on Monday, March 4 from 1:30-3:30 p.m. in Arjona 105.
• Ice cream will be served after the main event.
• Please RSVP for the event.

We are currently looking for staff members to participate in planning our upcoming 3rd Annual Conference for Administrative Excellence. Please contact michelle.cahill@uconn.edu if you are interested in joining.

• Procurement Services has issued a new form to provide the University community with guidance and a method of managing requests pertaining to hotel and event services that are being paid via Travel Card and require a document to be signed. It is located in HuskyBuy on the home shopping page under Internal Request Forms. This will prompt the submitter to provide all pertinent information that is needed for Procurement and Contracting to execute the agreement required by the venue or supplier.
• Please note that the supplier does not need to be an existing supplier in HuskyBuy.
• Click on the Hotel & Events Services Form to learn how to complete your request.
• For more information, please contact terri.lessard@uconn.edu or kristin.allen@uconn.edu.

• Travel Cards can now be used to pay for Foundation funded events.
• Once an event is approved using the Hotel & Events Services Form, a Travel Card can be used for payment and a requisition no longer needs to be processed.

• In scholarships/fellowships that have specific criteria in relation to protected classes (gender, race, etc.), funds can be awarded in two ways:
  • Pool and match process, in which everyone gets a scholarship regardless.
  • Ranked on all criteria except for the protected class requirement (for example, if there is a requirement that candidates should be female and the top candidate is a male, the male should be awarded a different scholarship of the same value).
  • Please note that if the protected class is a preference and not a requirement, top candidates should be awarded whether they meet the protected class requirement or not.

• Spirit Award Nominations are taking place until February 9.
• Awards include categories such as Behind the Scenes Award, Rising Star Award, Unsung Hero Award, Team Award, University Citizen Award, and Inclusive Excellence Award. Learn more about each award.
• Nominate an outstanding colleague.

• UConn has partnered with Academic Impressions to offer professional development resources for higher education professionals. Resources include hundreds of hours of trainings in topics such as academic leadership, advancement, diversity, equity, and inclusion, faculty success, leadership development, compliance, and more.
• The Office of Human Resources has partnered with The Lexington Group, Inc as the new Employee Assistance Program (EAP). The Lexington Group will provide confidential face-to-face counseling, or in certain circumstances video counseling, to assist employees in identifying and resolving personal problems no matter how unique and diverse they appear.  Examples include family and marital conflicts, stress, substance abuse, depression, and other emotional issues. The Lexington Group also assists with referrals for eldercare support, child care, as well as legal and financial guidance through our Life Care program.
  • Employees may call The Lexington Group for immediate and confidential assistance at 1-800-676-HELP (4357) or access their website. The Lexington Group is available seven days a week, 24 hours a day.
• Please see the schedule for the Graduate School’s Timely Topics Series.
  • Topics for live upcoming sessions include:
    • Setting Up For Success: Recruitment, Offer Letters, and Hiring of GAs
      • Thursday, January 25 at 11 a.m.
    • Effective Teachers and Productive Professionals: Giving TAs and Future Faculty What They Need to Succeed
      • Thursday, February 1 at 1 p.m.
    • Register for a session.

• Staff involved in handling cash and cash equivalents for their department are required to complete the Annual Cash Handling Training for FY24.
  • This training is required for anyone who submits depositing eDocs in KFS (CR, AD, CCR).
  • Please ensure that you have completed this training as soon as possible through Learning@Work.

• November Grant Activity
  • 31 grant submissions; totaling $8.2M requested.
  • 10 new grant awards; totaling $2.9M awarded.
• CLAS Grant Management has changed fiscal officers for some CLAS departments. Communication was emailed department admin and department heads who were affected by the FO changes. To see a full list of the department assignments, please visit the directory.
• For department administrators interested in learning more about grant compliance requirements and why Grant Management Services sometimes requests additional documentation, please consider completing the web-based interactive SPS Federal Cost Principles training available via SABA or the Cost Allowability on Federally Sponsored Awards training available via https://www.citiprogram.org/. Log in through SSO/Organization and type “Storrs."

• The migration away from Google is still moving forward. The first step in this process is to review the data you have in Google and clean up anything that is no longer needed. ITS continues to update the Knowledge Base with helpful information. If you have questions or need help, please email CLASIT@uconn.edu.
• NETID Changes from ITS: A NetID is a unique, public identifier that is assigned to every individual associated with the University.  These are perpetual and have traditionally followed the format of three letters and five numbers.  The letter group at the beginning is loosely based on an individual’s legal name.  The five numbers signify creation year and a sequence value of that letter group for that year.  This process ensures that NetIDs can be created efficiently.
• We have received feedback that the association with legal name is an issue under a number of different circumstances.  In response, we are considering randomizing the three letters.  This would remove any connection to legal name while still preserving uniqueness.  We are tentatively planning to begin issuing NetIDs after January 9 using this format.

• Mackenzie Murphy, Educational Program Coordinator, CLAS Dean’s Office