• Processing Deadlines for PageUp Adjunct Faculty appointments for Spring 2026.
  • Due in PageUp by Wednesday, Nov. 12.
    • Please submit all offers in PageUp by the CLAS deadline: Wednesday, Nov. 5.
  • Transactions must be submitted in CORE-CT by Friday, Dec. 19.
    • Please submit all transactions by the CLAS deadline: Friday, Dec. 12.
• Processing Deadlines for Graduate Assistant appointments for Spring 2026.
  • Due in CORE-CT by Friday, Dec. 5.
    • Please submit all transactions in CORE-CT to Shared Services by the CLAS deadline: Friday, Nov. 21.
• Please be sure to meet the CLAS deadlines so that Shared Services will have ample time to review and approve for the University deadlines.

• Given the current climate and the need to reduce expenditures, meal costs will continue to be reviewed at a very detailed level.
• Please ensure any food costs are truly necessary and critical in nature.
  • CLAS Meal Pre-Approval forms should be submitted for any and all food expenses regardless of attendees
  • There is no guarantee of allowable expenses or reimbursements.
  • All alcohol purchases must receive pre-approval from the Provost, as well as CLAS, and are subject to increased review.

• Read the Guidance on Essential University Travel released by the President and Provost.

• Faculty IDC accounts have begun receiving daily (as applicable) Indirect Cost Recovery Revenue (ICR) in object code 4900 ICR Revenue.
• The CLAS Business Center will be managing the budgeting for all 4900 revenue in all CLAS IDC accounts, so departments should not make budget adjustments for these deposits.
  • If you have any questions about this process, please contact the Business Center at bsc@uconn.edu.

• Procurement has introduced Contracts+ as the new contracting module designed to improve efficiency and contract visibility across the University.
  • Real-time visibility into contract requests and active contracts.
  • Enhanced search and reporting tools to streamline procurement activities.
  • Automated reminders for key contract actions (e.g., renewals, expirations).
• Articles and video walkthroughs are available in the HuskyBuy Knowledge Base.
  • Training is available upon request.

• When paying registration fees with your Pro-Card, please include a comment noting who the registration is for.
  • This information is now required by Purchasing due to recent audit findings.

• All software subscriptions are only approved for one-year durations.
• A new preapproval form must be submitted yearly.
  • You can request to renew software through the PCard Software Preapproval in HuskyBuy.

• The hiring department/unit is determined by where the funding for the work is held. This may be for all, or part of the GAs total hours. As such, GAs may receive multiple letters which all require signatures and should all be attached to the SmartHR transaction.
• General breakdown of responsibilities for home department and hiring department when hiring grads that work outside home department:
  • Home Department Responsibilities:
    • Tracking employment for home GAs and ensuring they do not exceed 20 hours on GA payroll (otherwise additional steps might be necessary).
    • Submitting Grad payroll transactions in Core-CT.
    • Sending payroll authorizations to hiring departments after submission (if applicable).
    • Typically, the faculty in the home department notify their admin of plans to hire a GA that may be outside of that home area. If this information is collected, the admin should reach out to that other area on behalf of faculty to ensure the payroll process gets kicked off with them.
  • Hiring Department Responsibilities:
    • Generating the GA offer letter and providing to the home department.
    • Providing KFS number(s) to the home department for payroll processing.
    • Sending SDDs to GAs for work in hiring department.
    • Hiring department should ensure they have access to add need Grad School Reports necessary for them to completely fill out the offer letter with proper grad hire level, etc.
      • When needed, hiring department should reach out to home department on any concerns.
  • When there is a home unit and hiring unit for a grad position, each area will extend their own SDD and maintain the record.
  • GA Overloads are processed by the hiring department, but they must notify the home department administrator to ensure GA is eligible for overload and for tracking purposes.

• UCPEA members nearing the cap of 60 banked vacation days by Dec. 31, 2025 will be notified in late October regarding their hours and potential expiration.
  • A maximum of 60 vacation days can be carried over into the next calendar year.

• As part of the Peoplesoft import in BMS (updated daily), most scheduling data is automatically updated for the Storrs Campus only:
  • Adding Missing Projections.
  • Associated and Combined Sections.
  • Instructor Assignments.
  • Cap Enrollment.
  • Day/Time/Location (Single and Multiple Class Times).
  • Instruction Modes.
  • Instructor Consent.
  • Is Honors.
  • Section Type and Status.
  • Topics.
  • Wait List.
• Combined Sections, Instructor Assignments, and Reserve Cap will not be updated for sections in Storrs Campus.
• Reserve Cap will not be updated for regional campuses.
  • Auto-updating of projection data will not take place for ALL regional campuses until April 1 for the upcoming Fall 2025 semester data and November 1 for the upcoming Spring 2026 semester.

• TouchNet Marketplace should not be used to sell UConn or Department branded items including but not limited to apparel and merchandise.
• If your store is currently selling any UConn branded items, please disable them in your store asap and reach out to licensing@uconn.edu to explore the options available to you.
• Two approved apparel and merchandise vendors you can use for future sales:
  • BSN Sports
    • Contacts include kcannon@bsnsports.com.
    • Orders, payment, and shipping are all managed by them.
    • Short-term pop-up store sales have a set open and close date, and all items are processed once the store closes..
      • View the BSN Sports Catalog.
    • SPRINT store orders are processed and shipped as they are placed.
      • Limited options available.
  • College Thread
    • Contacts include yasir@athletesthread.com, merchstores@collegethread.com, and colleen@athletesthread.com.
    • Orders, payment, and shipping are all managed by them.
    • View the College Thread Catalog.
• Please note that all sale of goods and services must be pre-approved (see New Guidelines for Selling Goods and Services below).

• All departments and units must submit a formal request to Cash Operations before selling goods and services.
• The new process is as follows:
• Step 1: Review Cash Ops’ Guidelines for Selling Goods and Services to determine:
  • What qualifies as selling goods or services.
  • How to properly price and record sales.
  • How revenue must be deposited.
• Step 2: Submit a formal request through Kuali Build if the sale meets the criteria in Step 1 before selling any new good or service.
  • This includes any sales platforms including TouchNet Marketplace, in-person, etc.
  • This form ensures that your sales are reviewed for tax compliance, accounting setup and required approvals.
• Step 3: Wait for approval before selling or posting.
  • Do not post or begin selling anything until your Kuali Build form has been approved.

• Once a Fellowship Disbursement request is submitted, the account field cannot be edited.
• If a request is returned due to an incorrect account, please cancel the existing request and submit a new request with the correct account.
• Please note that if an account has multiple recipients of the same award, they should all be listed on one form when submitting within the systems.
  • All submissions that total $10k or more in disbursements to students on one form should have a copy printed by the submitter and emailed to the Shared Services Business Center.
    • Please see the Training Materials for both Kuali Build forms.
    • Please see the Scholarship vs. Fellowship Guide in the CLAS Knowledge Base.

• Reminder regarding post-doc appointments and renewals:
  • All post-docs need to be renewed with a 3% increase (increases are not allowed outside of renewal period).
    • Effective July 1, 2024, post-docs need to be hired at least at $60k starting salary (Review the 2024-2027 Postdoctoral Employee Contract Compensation is under Article 23).
    • If a PI would like to pay above the 3% increase at the time of renewal, please obtain approval from the CLAS Shared Services Business Center (please email bsc@uconn.edu) with justification for the increase.
  • Appointments are typically for 1 year at a time; any appointments under 100% FTE or under 1 year, require approval from the CLAS Shared Services Business Center first in addition to approval from Labor Relations (please email bsc@uconn.edu with all request information and the Business Center will seek the approval from Labor Relations on the department’s behalf once approved at Dean Level).
  • Approval is required to hire a post-doc beyond a 5-year term, so please consult with the CLAS Shared Services Business Center if this situation arises.
  • Post-doc appointments cannot contain any teaching duties – must be strictly research based.
    • If there is a teaching component, that should be processed through Special Payroll, in addition to their unclassified post-doc position.
  • PostDocs are required to be notified by email about the reappointment OR non-renewal 30 days prior to the end of their appointment.
• Read more about Appointment/Reappointment Details for PostDocs on the CLAS Knowledge Base.
• If you have any questions or concerns, please feel free to reach out to the CLAS Shared Services Business Center (bsc@uconn.edu).

• Monthly meetings will take place between CLAS Shared Services Management and the following:
  • Payroll will take place on Friday, Nov. 7.
  • Procurement and A/P will take place on Monday, Nov. 10.
  • Procurement will take place on Wednesday, Nov. 19.
• CLAS Business Center Monthly Topic Overview will be held on Thursday, Nov. 13 from 1:30 p.m. to 3 p.m.
  • Megan Petsa from the Graduate School will be talking about the new Slate process.
• Please reach out to bsc@uconn.edu with ideas for future topics or any areas of concern to be discussed at any of these meetings.

• LinkedIn Learning is now available at no cost to all UConn staff on Storrs campus as an e-learning resource.
  • LinkedIn Learning offers an opportunity to develop professional skills through a digital library of more than 6,000 courses.
  • Visit the Microsoft App store and navigate to the LinkedIn Learning application to activate your license.
    • Please reach out to brandon.murray@uconn.edu with any questions.
• CLAS Shared Services has a lending library with a variety of books on professional development and self-improvement.
  • For more information on how to borrow a book, please contact Emily Petry.
• Academic Impressions offers professional development resources for higher education professionals. Resources include hundreds of hours of trainings in topics such as Academic Leadership, Advancement, Diversity, Equity, and Inclusion, Faculty Success, Leadership Development, Compliance, and more.
• The Lexington Group, Inc is UConn’s Employee Assistance Program (EAP). The Lexington Group provides confidential face-to-face counseling, or in certain circumstances video counseling, to assist employees in identifying and resolving personal problems no matter how unique and diverse they appear. Examples include family and marital conflicts, stress, substance abuse, depression, and other emotional issues. The Lexington Group also assists with referrals for eldercare support, childcare, as well as legal and financial guidance through our Life Care program.
  • Employees may call The Lexington Group for immediate and confidential assistance at 1-800-676-HELP (4357) or access their website. The Lexington Group is available seven days a week, 24 hours a day.
• Please see the schedule for the Graduate School’s Timely Topics webpage.
  • Topics for live upcoming sessions include:
    • Helping Graduate Students Thrive through the Career Decision-Making Process – Thursday, Nov. 13 at 11 a.m.
  • Register for a Timely Topics session.

• Demystifying Invoicing in HuskyBuy.
  • Accounts Payable will be holding a training to address:
    • The responsibilities of invoice approvers.
    • Strategies to avoid common pitfalls that may delay or put a hold on PO invoices.
    • Frequently asked questions.
  • This session will be held Thursday, Nov. 6, 2025, at 1 p.m. to 2:30 p.m.
  • Register for Demystifying Invoicing in HuskyBuy.
• Concur Open Labs Registration.
  • Travel Services will be holding bi-weekly Open Labs at 3 Discovery Drive in the Bid Room.
  • Please come prepared with receipts and supporting documents saved to your laptop or in Concur.
    • The next sessions will be held on Wednesdays, Nov. 5 and Nov. 19.
    • Half hour slots are available between from 10 a.m. to 12 p.m.
  • Visit the Travel Services website.
• Form I-9 Training.
  • Please sign up for HireRight training on Learning@Work.
    • Thursday, Nov. 13 from 10 a.m. to 11:30 a.m.
    • Tuesday, Dec. 2 from 10 a.m. to 11:30 a.m.
  • HireRight access is not granted without an employee having attended training.
    • Please be sure to fill out the HireRight Access Request form in KualiBuild after the training is completed.
• PageUp Training.
  • Regular Payroll Registration.
    • Oct. 27 from 9 a.m. to 11:30 a.m.
    • Dec. 1 from 9 a.m. to 11:30 a.m.
  • Special Payroll Registration.
    • Oct. 28 from 9 a.m. to 11 a.m.
    • Dec. 2 from 9 a.m. to 11 a.m.

• For the month of September, CLAS faculty submitted 43 grant applications with a total requested amount of $23M.
• For the month of September, CLAS faculty were awarded 20 new awards with a total funded amount of $7.8M.
• Effective Sept. 18. 2025, 5% of IDC recoveries were distributed to faculty on a real-time basis on all sponsored activities. Following the posting of the IDC on the project account, a corresponding 5% of the transaction amount will be applied to the PI's IDC account.

• DropBox is not the University supported solution for storage. Users are required to migrate to Microsoft365 University supported solutions by next renewal of DropBox and are advised on their responsibility to comply with University IT Policy.
  • Any future DropBox renewals will be flagged and rejected to enforce University IT Policy.
• Cybercriminals routinely trick users into sharing passwords using various tactics- over email, over texts, over the phone, and by compromising browser-based password managers. The best way to not fall for this is to never share your password.

The College of Liberal Arts and Sciences remembers longtime academic advisor Corina Morris, who supported generations of UConn students with compassion, care, and a deep commitment to their success.

• Employees are responsible for tracking their own holiday compensatory time earned and used each year.
• Holiday compensatory time earned in calendar year 2024 must be used by Dec. 31, 2025 or it will expire.
• Please be mindful of your accrued time and its expiration deadline and be sure to prioritize its use accordingly.
• Finding holiday time that will expire:
  • Go to your leave/comp time balances in Core-CT.
  • Click on the Holiday time balance box.
  • Find the last date in 2024 where holiday time was used from the balance and see if there was a Balance remaining.
    • If you had a balance, this will be the # of hours you need to take in 2025 so you do not lose them.
  • Note: The expiration date for Holiday Comp Time is listed as 01/01/2098 in the system. This is incorrect as this time will still expire by the end of the next calendar year.
  • The grid above could also be used to see if you took holiday time within 2025.
• If you have any questions, you can reach out to bsc@uconn.edu or to Payroll.