• View the complete list of University Deadlines.
• Please note the following year-end deadlines for CLAS and the University:
  • Internal CLAS Deadline for All Invoices/Payments in HuskyBuy (DV, PREQ) and Employee Payments, including Travel and Employee Reimbursements, and Clearing of Travel Advances and Cash Advances for FY25 – Friday, June 13.
    • University Deadline – Friday, June 20.
  •  Internal CLAS Deadline for Pro-Card Reports for all Pro-Card transactions with a posting date of June 13 and prior – Monday, June 9th.
    • University Deadline – Monday, June 23.
    •  Go to the Purchasing website under news flash for additional information on the submission of Pro-Card statements for this period.
  •  Internal CLAS Deadline for Payroll Funding Changes – Friday, May 23.
    • University Deadline – Thursday, June 5.
  •  Internal CLAS Deadline for Financial Processing (DI, GLT, TF, ST, IB, BA, and SSBA) – Friday, June 13.
    • University Deadline – Thursday, June 26.
• Please submit all items by the internal CLAS deadlines to allow adequate time for review in time for the University deadlines.

As a reminder, the Shared Services Business Center is not making daily imports from CLSS into BMS. If a department needs their Fall 2025, Spring 2026, or AY25-26 schedule reimported into BMS for updates to course offerings and cap enrollment, please contact the Business Center directly with those details.

• The College and University are working together to provide a clearer and defined policy related to Business Meals, but we would like to share some helpful guidance in the meantime.
• As your department is planning events, please consider the following important notes:
  • Meals should be limited, and areas should strive to keep costs as reasonable as possible, meaning light refreshments such as cookies and soda.
  • All employee meals (meaning either all faculty or all faculty and staff) are likely the least permissible unless there is a very good business justification for such a meal, and we are looking at a minimum of about 3 hours.
  • Instances where food expenditures should not be made:
    • Meals at social functions, such as parties or summer outings, attended entirely or primarily by University employees and/or their personal guests.
    • Meals for faculty and staff that are purely for celebratory purposes.
    • Team-building activities or retreats.
    • Department monthly/weekly meetings consisting of just UConn staff/faculty.
    • Food for regularly scheduled classes or grading sessions.
    • Business meetings with a very small group of faculty over a mealtime (e.g., breakfast/lunch.)
  • Donor cultivated events & Alumni events:
    • Please reach out to the College's Alumni staff to ensure they are aware of your event and the type of support you are seeking before the event.
    • Please submit a CLAS Meal Pre-Approval form, when needed, at least 10 business days prior to the event to allow for ample time for review.

• Reminder to begin submitting all scholarships and fellowships for this upcoming Summer term and for AY25-26.
  • Fall fee bills are issued in early June.
  • Spring fee bills are issued mid-November.
  • Spring 2025 scholarships will not be posted after June 15, 2025.
  • Predoctoral Awards are due in the respective system by June 1, 2025.
• All summer and fall scholarships and fellowships are awarded until the start of the new fiscal year and the start of the semester, respectively.
  • For example, a Summer 2025 scholarship will be held until July and processed in fiscal year 2026.
    • These will not show up in FY25 Foundation financials, regardless of whether they are submitted in FY25.
    • The award will post to the student’s fee bill/account in FY25.
• Please note that if an account has multiple recipients of the same award, they should all be listed on one form when submitting within the system.
  • All submissions that total $10k or more in disbursements to students on one form should have a copy printed by the submitter and emailed to the Shared Services Business Center.
  • View the Training Materials for both Kuali Build forms.
  • View the Scholarship vs. Fellowship Guide in the CLAS Knowledge Base.

• The CLAS Business Center has been collaborating with departments to process RFDs quarterly for all 6-Ledger Foundation Accounts this year, as required by the University and the Foundation. We will be following up in April on the last RFD cycle before year-end.
• If you plan to transfer expenses from a 6L KFS Foundation account, please consult with your CLAS BC contact or contact bsc@uconn.edu.

• Reminder regarding post-doc appointments and renewals:
  • All post-docs must be renewed with a 3% increase (increases are not permitted outside of the renewal period).
  • Effective July 1, 2024, post-docs need to be hired at least at a $60k starting salary.
  • If a PI would like to pay above the 3% increase at the time of renewal, please obtain approval from the CLAS Shared Services Business Center and email bsc@uconn.edu.
  • Appointments are typically for one year at a time; any appointments under 100% full-time equivalent (FTE) or for less than one year require approval from the CLAS Shared Services Business Center and Labor Relations.
  • Approval is required to hire a postdoctoral researcher beyond a 5-year term, so please also consult with the CLAS Shared Services Business Center if this situation arises.
  • Postdoctoral appointments cannot include any teaching duties – they must be strictly research-based.
    • If there is a teaching component, that should be processed through Special Payroll, in addition to their unclassified post-doc position.
•  Read more about Appointment/Reappointment Details for PostDocs.
• If you have any questions or concerns, please don't hesitate to contact us at bsc@uconn.edu.

• Departments should hold off on issuing letters if funding is uncertain or there are concerns for the upcoming summer.
• Departments should ensure there is a backup, non-grant funded account (i.e., IDC, Start Up, etc.) available to cover the offered appointment to move forward in issuing a letter in PageUp, where funding is uncertain.
• Language should not be added to the offer letter stating that "the appointment is dependent on available funding."
• Please reach out to bsc@uconn.edu with any questions.

• View the latest PTR/PR & Interfolio Updates issued by the CLAS Dean’s Office.
• This cycle kick-off issue features information on the 2025-2026 procedures, updates, and clarifications, as well as a CLAS timeline, deadlines, and reminders.

The application period for AAUP/OVPR travel funds for the first half of Fiscal Year 2026 will open on May 1.

• Travelers will be required to present a REAL ID-compliant driver’s license or identification card to board domestic flights starting on May 7th, 2025.
  • They can also present a valid passport.
•  For more information, view the Department of Homeland Security's REAL ID webpage.

• Starting Thursday, May 1st, Student Employment and the Center for Career Readiness and Life Skills will launch a new platform for posting Student Labor and Work-Study positions.
  • Access to JobX and Handshake will end for employers only on Monday, June 30, 2025.
  • Students will no longer have access to apply for jobs through JobX starting Thursday, May 1.
  • All new postings after Thursday, April 17, must be posted on 12Twenty and will not be approved if submitted in JobX.
• You may log in to 12Twenty and post positions starting Monday, April 21.
  • You can create an account on UConn's 12Twenty platform.
  • Students will not gain access to 12Twenty until Thursday, May 1; therefore, all postings must remain open until at least Thursday, May 15.
• Please save all necessary data, including previous job postings and applications from JobX, before this date.
  • Employer Profiles will automatically be imported.
• Access to the new platform, 12Twenty, will be forthcoming from the Office of Student Financial Services.
• There will be three Q&A sessions held to address any feedback or questions you may have:
  • Tuesday, April 22 from 11 a.m.–noon.
  • Monday, April 28 from noon–1 p.m.
  • Monday, May 5 from noon–2 p.m.
  • All sessions can be accessed using this Teams link.

• Starting April 9, users can no longer create a SharePoint site within SharePoint.
• Creating a new Teams or Outlook group will automatically create a new accompanying SharePoint site.
• For more information, please view ITS's Confluence Page on creating a SharePoint Site.

• I-9 Deadlines:
  • Section 1 must be completed by the employee’s hire date.
  • Section 2 must be completed no later than the third business day after their hire date.
  • The hire date is the employee’s first compensated day of employment.
•  Form I-9 Revisions:
  • Please ensure you use the most up-to-date version of the I-9 form, which features a revised fourth checkbox in Section 1 and updated descriptions for List B documents in the “Lists of Acceptable Documents.”
  • The current version has an Edition Date of 1/20/2025 at the bottom of the form (the old form had 8/1/2023).
    • Any Supplement B I-9s completed on the previous form will not be accepted if signed after 7/31/2026.
    • View Payroll’s guide on How to Complete Supplement B.
  •  Please ensure that you use the most current I-9 form when completing paper copies or updating I-9s.

• Resources from University Compliance’s Manager Lunch and Learn Series are now available.
• View key takeaways from the discussion with the Ombuds Office on how to best navigate difficult conversations.
• Watch the session with Organizational Development expert Marisol Cruz St. Juste to learn about cultivating connection and building a thriving team culture.

• CLAS is proud to announce its Fourth Annual Conference for Administrative Excellence, scheduled for Wednesday, June 11, from 8:30 a.m. -4:30 p.m. in the Pharmacy/Biology Building (PBB) rooms 129 and 131.
• This event brings staff from across CLAS together for a day of collaboration, professional development, and networking, and will feature large group sessions of high-impact topics, small group breakout sessions, and lunch.
• To RSVP, sign up for breakout sessions, and suggest questions to be addressed on specific topics, please visit the Conference RSVP Form.

• UConn Women’s Advance Conference will be held at UConn Storrs Campus on May 22, 2025.
• This year’s theme is “Women Leading with Courage and Curiosity: Building Power and Wisdom in Community.
• Visit the Women's Center website to view more information on the upcoming conference.

• Monthly meetings will take place between CLAS Shared Services Management and the following:
  • The Controller’s Office will take place on Friday, April 25.
  • Procurement will take place on Wednesday, April 30.
  • Procurement and A/P will take place on Monday, May 12.
  • Payroll will take place on Wednesday, May 7.
• CLAS Business Center Monthly Topic Overview will be held on Thursday, May 8.
• Please reach out to bsc@uconn.edu with ideas for future topics.
• Please feel free to reach out to bsc@uconn.edu with any areas of concern you would like to discuss at any of these meetings.

• LinkedIn Learning is now available at no cost to all UConn staff on the Storrs campus as an e-learning resource.
  • LinkedIn Learning offers an opportunity to develop professional skills through a digital library of over 6000 courses.
  • Visit the Microsoft App Store and navigate to the LinkedIn Learning application to activate your license.
    • Please contact Brandon Murray at brandon.murray@uconn.edu with any questions.
•  CLAS Shared Services maintains a lending library featuring a diverse selection of books on professional development and self-improvement.
  • For more information on how to borrow a book, please contact Emily Petry at emily.petry@uconn.edu.
•  Academic Impressions offers professional development resources for higher education professionals. Resources include hundreds of hours of training in topics such as Academic Leadership, Advancement, Diversity, Equity, and Inclusion, Faculty Success, Leadership Development, Compliance, and more.
  • View the Academic Impressions website.
•  The Lexington Group, Inc. is UConn’s Employee Assistance Program (EAP). The Lexington Group offers confidential, face-to-face counseling, or, in certain circumstances, video counseling, to help employees identify and resolve personal issues, regardless of their uniqueness and diversity. Examples include family and marital conflicts, stress, substance abuse, depression, and other emotional issues. The Lexington Group also assists with referrals for eldercare support, childcare, as well as legal and financial guidance through our Life Care program.
  • Employees may call The Lexington Group for immediate and confidential assistance at 1-800-676-4357 (HELP) or visit The Lexington Group's website. The Lexington Group is available seven days a week, twenty-four hours a day.
  • Topics for live upcoming sessions include:
  • Graduate Admissions 2024-2025 Cycle Debrief – Thursday, May 15 at 1 p.m.
  • Preparing for Fall: Graduate Assistant Payroll Procedures – Thursday, May 29 at 1 p.m. View the schedule for the Graduate School’s Timely Topics webpage.

• Annual Compliance Training is available in your Learning@Work portal and must be completed by May 23, 2025.
  • Topics include:
    • The Code of Conduct.
    • The University's Guide to the State Code of Ethics.
    • Key Reminders: Privacy, Reporting Obligations Under Title IX, and Export Control Regulations.
  •  Trainings are available as an online, self-paced course in Learning@Work or in live sessions through WebEx.
    • Live, instructor-led sessions are available at the following times:
      • Wednesday, May 21, 2025, from 1-3:30 p.m.
      • Register for a live session.
• Concur Open Labs Registration
  • Travel Services will be holding bi-weekly Open Labs at 3 Discovery Drive in the Bid Room.
  • Please come prepared with receipts and supporting documents saved to your laptop or in Concur.
  • The next sessions will be held on Wednesdays, April 23 and May 7.
    • Half hour slots are available from 10 a.m.-noon
  • Visit the Travel Services website for more information.
• HuskyBuy Open Labs Registration
  • Please come prepared with your laptop, questions, and any quotes or supporting documents you may have questions about.
  • Labs will be available biweekly, with the next two sessions scheduled for Wednesday, April 30, and May 14.
  • Half-hour slots are available from 10 a.m.-noon
  • Please reach out to huskybuysupport@uconn.edu with any questions.
• Form I-9 Training
  • Sign up for HireRight training on Learning@Work.
  • May 8 from 1:30-3 p.m.
  • HireRight access is not granted without an employee having attended training. Please ensure that you complete the HireRight Access Request form in KualiBuild after the training is finished.
• PageUp Regular Payroll Sign Up.
  • May 19 from 9-11:30 a.m.
• PageUp Special Payroll Sign Up.
  • May 20 from 9-11 a.m.

• For the month of March, CLAS faculty submitted 66 grant applications with a total requested amount of $40M.
• For the month of March, CLAS faculty were awarded 24 new awards with a total funded amount of $7.6M.
• Allison Goldsnider and Kayla Burgess both presented at the National Council of University Research Administrators on “Fixed Price Subawards (with New Federal Regulations)” and “Working with PIs: ScieNcv (Other Support, Current and Pending).”

• Students, faculty, and staff can create a “voice profile” to help the Teams App isolate their voice from background noise and other voices.
  • In creating a profile, you are training Teams to distinguish your voice from others to enhance the standard Noise Suppression tool, which can be adjusted in Teams under Settings=>Devices=>Noise suppression=>Voice isolation.
  • Visit the UConn Knowledge Base page on creating a Microsoft Teams Profile for more information.